{"id":5074,"date":"2023-02-02T12:04:07","date_gmt":"2023-02-02T12:04:07","guid":{"rendered":"https:\/\/researcher.life\/blog\/?p=5074"},"modified":"2024-02-19T07:38:49","modified_gmt":"2024-02-19T07:38:49","slug":"understanding-the-traditional-journal-publishing-workflow","status":"publish","type":"post","link":"https:\/\/researcher.life\/blog\/article\/understanding-the-traditional-journal-publishing-workflow\/","title":{"rendered":"Understanding the Traditional Journal Publishing Workflow"},"content":{"rendered":"<figure id=\"attachment_5075\" aria-describedby=\"caption-attachment-5075\" style=\"width: 2000px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-5075\" src=\"https:\/\/blog.researcher.life\/wp-content\/uploads\/2023\/02\/back-school-concept-books-colored-pencils-clock.jpg\" alt=\"Understanding the traditional journal publishing workflow\" width=\"2000\" height=\"1312\" srcset=\"https:\/\/blog.researcher.life\/wp-content\/uploads\/2023\/02\/back-school-concept-books-colored-pencils-clock.jpg 2000w, https:\/\/blog.researcher.life\/wp-content\/uploads\/2023\/02\/back-school-concept-books-colored-pencils-clock-300x197.jpg 300w, https:\/\/blog.researcher.life\/wp-content\/uploads\/2023\/02\/back-school-concept-books-colored-pencils-clock-1024x672.jpg 1024w, https:\/\/blog.researcher.life\/wp-content\/uploads\/2023\/02\/back-school-concept-books-colored-pencils-clock-768x504.jpg 768w, https:\/\/blog.researcher.life\/wp-content\/uploads\/2023\/02\/back-school-concept-books-colored-pencils-clock-1536x1008.jpg 1536w\" sizes=\"auto, (max-width: 2000px) 100vw, 2000px\" \/><figcaption id=\"caption-attachment-5075\" class=\"wp-caption-text\">Understand the often lengthy journal publishing workflow, from manuscript submission to final publication!<br \/>Image by master1305 on Freepik<\/figcaption><\/figure>\n<p>Navigating the intricacies of the traditional journal publishing workflow can be particularly daunting for young researchers. There is a seemingly endless list of tasks and considerations to keep track of, which is overwhelming when struggling with new responsibilities and a pressure to publish. But fear not! In this article, we chart the journey of a manuscript from submission to final publication in a traditional journal publishing workflow, offering an overview of the academic publishing landscape.<\/p>\n<figure id=\"attachment_5076\" aria-describedby=\"caption-attachment-5076\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-5076\" src=\"https:\/\/blog.researcher.life\/wp-content\/uploads\/2023\/02\/peerreviewprocess-26152950.gif\" alt=\"Understanding the traditional journal publishing workflow\" width=\"600\" height=\"333\" \/><figcaption id=\"caption-attachment-5076\" class=\"wp-caption-text\">Fig: The journal publishing workflow in traditional peer-reviewed journals.<sup>1<\/sup><\/figcaption><\/figure>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_68 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/researcher.life\/blog\/article\/understanding-the-traditional-journal-publishing-workflow\/#Manuscript_submission\" title=\"Manuscript submission\">Manuscript submission<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/researcher.life\/blog\/article\/understanding-the-traditional-journal-publishing-workflow\/#Editorial_desk_screening\" title=\"Editorial desk screening\">Editorial desk screening<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/researcher.life\/blog\/article\/understanding-the-traditional-journal-publishing-workflow\/#Peer_review_process\" title=\"Peer review process\">Peer review process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/researcher.life\/blog\/article\/understanding-the-traditional-journal-publishing-workflow\/#Editorial_assessment_and_approval\" title=\"Editorial assessment and approval\">Editorial assessment and approval<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/researcher.life\/blog\/article\/understanding-the-traditional-journal-publishing-workflow\/#Final_editing_and_proofreading_before_publication\" title=\"Final editing and proofreading before publication\">Final editing and proofreading before publication<\/a><\/li><\/ul><\/nav><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Manuscript_submission\"><\/span><strong>Manuscript submission <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The final step in the manuscript writing process and the first step in the journal publishing process is submitting your manuscript to your target journal. Before you take this final step, you must have done all the key language and technical checks to ensure your manuscript meets all the author and submission parameters laid down by your chosen journal to <a href=\"https:\/\/researcher.life\/blog\/article\/fix-desk-rejection-problems\/\">avoid desk rejection<\/a>.<\/p>\n<p><a href=\"https:\/\/researcher.life\/?utm_source=contentmarketing&amp;utm_medium=r-blog&amp;utm_campaign=understanding-traditional-journal-publishing-workflow\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4508 size-full\" src=\"https:\/\/blog.researcher.life\/wp-content\/uploads\/2021\/05\/Banner-2_Write-and-Publish.png\" alt=\"\" width=\"640\" height=\"139\" srcset=\"https:\/\/blog.researcher.life\/wp-content\/uploads\/2021\/05\/Banner-2_Write-and-Publish.png 640w, https:\/\/blog.researcher.life\/wp-content\/uploads\/2021\/05\/Banner-2_Write-and-Publish-300x65.png 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/a><\/p>\n<p>Before you submit, make sure you\u2019ve ticked all the items off this submission checklist. Make sure:<\/p>\n<ul>\n<li>You submit the final version of your manuscript, saved under the right name and format.<\/li>\n<li>All your chapters are updated and finalized, with all tracked changes accepted.<\/li>\n<li>The tables, figures, and image files are correct and meet all the journal\u2019s guidelines.<\/li>\n<li>Your manuscript includes all the metadata required with relevant keywords<\/li>\n<li>The author information is complete, with names and addresses for all authors and co-authors.<\/li>\n<li>You include all the ethical statements and permissions required and they are clearly labelled.<\/li>\n<li>Your Table of Contents is complete and updated; add any preliminary material (e.g., Contributors, Acknowledgements, Abbreviations, etc.).<\/li>\n<li>You have included any supplementary materials or biographical notes with your submission.<\/li>\n<li>You include a cover letter highlighting the research\u2019s main theme, novelty, and relevance.<\/li>\n<\/ul>\n<p>Refer to the online author resources that most journals provide and don\u2019t hesitate to reach out to the journal if you have specific doubts about submitting your manuscript. Once these checks are done, submit your manuscript to your journal via their online submission systems, email or drop box (be sure to carefully check and follow journal instructions and preferred mode of submission).<\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Editorial_desk_screening\"><\/span><strong>Editorial desk screening<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Once your manuscript is received by the journal, it is assessed and evaluated by the journal editorial team. At this stage of editorial review, your manuscript is checked to ensure it meets the basic journal requirements, including the cover letter, fit with journal aim and scope, appropriate length and format, quality of language, etc. This is a critical step in the traditional journal publishing workflow where a manuscript is either desk rejected without peer review or send forward for a peer review.<\/p>\n<p>Desk rejection rates have been on the rise over the past few decades, this can go as high as 80% of the papers submissions at some journals.<sup>2<\/sup> There are over 3 million manuscripts submitted to journals every year<sup>3<\/sup> and editors have limited time to assess articles; this highlights how critical it is for authors to carefully follow the journal\u2019s instructions about style, quality, and format to move ahead in the journal publishing workflow. Desk screening and rejection also has a few benefits. It saves reviewers\u2019 time at the peer review stage and allows authors to move on and quickly submit their work to another journal.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Peer_review_process\"><\/span><strong>Peer review process<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If a manuscript passes the initial screening stage in the journal publishing workflow, it is sent to at least two peer reviewers for more detailed assessments. This part of the traditional journal publishing process is often the lengthiest, and reviewers can take anywhere between 2-6 months to complete their evaluation and ensure a scientific manuscript is experimentally and ethically sound. Journals reach out to their pool of peer reviewers to see if they\u2019re willing to take up the review, while some journals have an option for authors to recommend their preferred and non-preferred reviewers (if this option is available, use it).<\/p>\n<p>Once the reviewers are finalized, your article will be put through any one of the many different types of peer reviews. The most common <a href=\"https:\/\/researcher.life\/blog\/article\/types-of-peer-review\/\">types of peer review<\/a> are single blind (reviewer names are not revealed to authors), double blind (review and author names are not revealed to each other), or open peer review (authors and reviewers know each other\u2019s names). At this stage of the journal publishing workflow, peer reviewers assess the quality and appropriateness of the experimental design and research methods used. They also evaluate the significance and originality of the research and assess whether the work contributes to an advancement of knowledge in the field. Additionally, peer reviewers also watch for possible scientific errors in research and highlight citations that may be missing or incorrect.<\/p>\n<p>After completing their evaluation, peer reviewers send a detailed report to the journal editor with their recommendations on whether the manuscript should be accepted or rejected.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Editorial_assessment_and_approval\"><\/span><strong>Editorial assessment and approval<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This stage in the journal publishing workflow involves the journal editor assessing and deciding the next steps based on the peer reviewers\u2019 recommendations. The editor informs author\/s of the next steps, so that they can respond to all the reviewers\u2019 comments. The most common decisions are:<sup>4<\/sup><\/p>\n<ul>\n<li>Acceptance without any changes: it is rare for a paper to be published in its original form.<\/li>\n<li>Acceptance with minor revisions: the journal requests some minor corrections before the paper is published; this is the most common decision.<\/li>\n<li>Acceptance after major revisions: the paper will be published based on the condition the author\/s makes all the suggested changes.<\/li>\n<li>Revise and resubmit: the author\/s are advised to make major changes in the manuscript and resubmit it to the journal for reconsideration.<\/li>\n<li>Rejection in final: the paper is rejected outright, and the journal will refuse to consider it even if the author\/s make major revisions<\/li>\n<\/ul>\n<p>In case of conflicting peer reviewer recommendations, the editor may seek feedback from other peer reviewers. Authors are kept informed of the decision and at this point of the journal publishing process can choose to submit their manuscript to another journal if they like &#8211; after making necessary revisions. It\u2019s important to note that peer reviewers are meant to help authors enhance their manuscript for publication, however, it is the journal editor who makes the final decision on whether a manuscript should or shouldn\u2019t be published.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Final_editing_and_proofreading_before_publication\"><\/span><strong>Final editing and proofreading before publication<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Once the manuscript is revised and sent back to the journal, it is checked and edited for basic grammar and language. The editorial team checks on the structure, format and layout of the article and page proofs are sent to the author for a final check. Detailed proofreading and edits are done to ensure that even minor mistakes are corrected. This is the last step in the journal publishing workflow after which the manuscript is considered ready for publication on either online platforms or in print formats that can be shared and accessed by the journal\u2019s subscriber base. For journals who follow a more traditional journal publishing workflow, the article gets queued up for collation with other articles to be included in the next issue of the journal. Depending on the size of the journal\u2019s backlog, the time taken to publication can range anywhere from a few weeks to several months.<\/p>\n<p><strong>References:<\/strong><\/p>\n<ol>\n<li>Volunteer for Review \u2013 Journal for Proteomics. Guide for Authors, Elsevier. Available at <a href=\"https:\/\/www.journals.elsevier.com\/journal-of-proteomics\/news\/volunteer-review-journal-of-proteomics\">https:\/\/www.journals.elsevier.com\/journal-of-proteomics\/news\/volunteer-review-journal-of-proteomics<\/a><\/li>\n<li>Harzing, A-W. How to avoid a desk-reject in seven steps. Harzing.com, May 2020. Available at <a href=\"https:\/\/harzing.com\/blog\/2020\/05\/how-to-avoid-a-desk-reject-in-seven-steps\">https:\/\/harzing.com\/blog\/2020\/05\/how-to-avoid-a-desk-reject-in-seven-steps<\/a><\/li>\n<li>Peer review in scientific publications, Vol 2. House of Commons Science and Technology Committee, London, UK, July 2011. Available at <a href=\"https:\/\/publications.parliament.uk\/pa\/cm201012\/cmselect\/cmsctech\/856\/856vw.pdf\">https:\/\/publications.parliament.uk\/pa\/cm201012\/cmselect\/cmsctech\/856\/856vw.pdf<\/a><\/li>\n<li>Submission &amp; Peer Review. Author Resources, Wiley Author Services. Available at <a href=\"https:\/\/authorservices.wiley.com\/author-resources\/Journal-Authors\/submission-peer-review\/peer-review.html\">https:\/\/authorservices.wiley.com\/author-resources\/Journal-Authors\/submission-peer-review\/peer-review.html<\/a><\/li>\n<\/ol>\n<p><a href=\"https:\/\/researcher.life\/?utm_source=contentmarketing&amp;utm_medium=r-blog&amp;utm_campaign=understanding-traditional-journal-publishing-workflow\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4507 size-full\" src=\"https:\/\/blog.researcher.life\/wp-content\/uploads\/2021\/05\/Banner-1_Generic-Banner.png\" alt=\"Becoming a good researcher: 10 must have characteristics for success\" width=\"640\" height=\"139\" srcset=\"https:\/\/blog.researcher.life\/wp-content\/uploads\/2021\/05\/Banner-1_Generic-Banner.png 640w, https:\/\/blog.researcher.life\/wp-content\/uploads\/2021\/05\/Banner-1_Generic-Banner-300x65.png 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Navigating the intricacies of the traditional journal publishing workflow can be particularly daunting for young researchers. There is a seemingly endless list of tasks and<\/p>\n","protected":false},"author":3,"featured_media":5075,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[489,1],"tags":[149,520,433],"class_list":["post-5074","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-getting-published","category-researcher-life","tag-academic-publishing","tag-journal-publishing-workflow","tag-publishing-process"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Understanding the traditional journal publishing workflow | Researcher.Life<\/title>\n<meta name=\"description\" content=\"Navigating the traditional journal publishing workflow can be daunting for most young researchers struggling with the pressure to publish. 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